CPA Source On-line Privacy Policy

Last updated April 15, 2013

The Chartered Professional Accountants of Canada ("CPA Canada") is committed to protecting the privacy of all Users of the CPA Source Web Site (the "Site") and ensuring that Users know how their personal information is being collected, used and disclosed. Our Privacy Policy is in compliance with the Generally Accepted Privacy Principles developed by and published by CPA Canada and the American Institute of Certified Public Accountants (AICPA).

By accessing and using information from this site or sending or posting information to it, you (the "User") agree to the terms of this privacy policy and to our practices to collect, use or disclose your personal information. This privacy policy may be updated periodically to reflect changes to the Site that may impact our use of your personal information.

1. Notice

Personal information is collected on the CPA Source Site to provide a service to members and students who wish to explore new career opportunities and find volunteer opportunities (Job Seekers);

Job Seekers who choose to be notified of job postings will be contacted via e-mail notification. Job Seekers who set their resume as Searchable or Searchable Confidential may receive invitations for an interview from employer, recruiter or advertiser (collectively Employers) whose job posting matches their resume. CPA Source will not disclose the name, contact information, or previous employer names fields or the attached cover letter or resume for Job Seekers who set their resume to Searchable Confidential, but the system will allow Employers to contact Job Seekers through a message sent through CPA Source.  Job Seekers who set their resume to Not Searchable will not receive invitations for interviews from an employer unless they apply directly to a job posting. Job Seekers who apply directly to a job posting will reveal all information in their resume to that Employer and they may receive a request for an interview from the Employer through any of the contact information they included in their resume.

CPA Source prohibits Employers from using information gathered on our site for purposes other than to hire/recruit Job Seekers and we only allow Employers to access resumes that match their job posting. We do not allow access to our entire resume database. While CPA Source has these procedures in place to prevent unauthorized use of information in our resume database, we accept no liability for the improper use of Job Seeker information by Employers.

Employers who request notification when Job Seekers apply to their job postings, will receive an e-mail whenever a Job Seeker applies.

Registered Users will receive our monthly newsletter unless they choose to opt out. Users may opt out of receiving the newsletter by deselecting a check box on the Registration form. Employers may change their newsletter preference by clicking on Update Users in the Account Information section and then selecting/deselecting the option to receive the newsletter for the appropriate user. Job Seekers may change their newsletter preference by clicking on Manage Resume and selecting/deselecting this option under Screen 1-Contact Information.

Registered Users acknowledge that CPA Canada may contact them either by mail, telephone or e-mail for customer service, marketing of CPA Source and related services, marketing research, for billing purposes, to update their account information, or to be notified of any major changes to the functionality of CPA Source, this Privacy Policy or the Terms of Use Contract.  Registered Users may withdraw their consent to have their information used for marketing research, and/or marketing of CPA Source and related services by sending us an e-mail at cpasource@cpacanada.ca.  Under no circumstances do we sell or give our User lists to others.

Please note that the Site is also governed by the Terms of Use Contract which you should review before proceeding further.

2. Choice and Consent

All Users of CPA Source retain control over their personal information and individual Users have control over who has access to this information. Confidential information posted by Employers and Job Seekers is used to match job postings with appropriate candidates. Employers and Job Seekers can control how their personal information is used as described below.

CPA Source will not disclose information about a User's individual visits to the Site, or personal information that Users provide to CPA Source to any outside parties, except as required by law.

Job Seekers: Job Seekers can choose to allow potential Employers who register to use the Site to:

1) have access to search the CPA Source database for a Job Seeker's résumé including the Job Seeker's name and contact information;

2) have access to search the CPA Source database for a Job Seeker's posted résumé which does not include the Job Seeker's name or contact information (CPA Source will allow potential Employers to contact Job Seekers through anonymous e-mail (without displaying the Job Seeker's e-mail address). A Job Seeker's contact information will not be revealed unless the Job Seeker responds to a request for an interview by an Employer or if the Job Seeker applies directly to a job posting); or

3) have no access to search the CPA Source database for either a Job Seeker's résumé, name or contact information including the names of previous employers. (Job Seekers can use CPA Source to store and maintain an up-to-date résumé but prevent others from searching it until consent is given by the Job Seeker to enter it into the CPA Source database or until the Job Seekers applies directly to a job posting).

Employers: Employers who register to use the site can choose to:

1) publish a job posting that identifies their company's name and job contact information;

2) publish a job posting that does not identify their company's name or job contact information (CPA Source will allow Job Seekers to respond to a job posting through e-mail without displaying the Employer's e-mail address); or

3) allow no access to their job posting. (Employers can use this feature if they want to identify Job Seekers who match their job posting but do not want to publicly publish the job posting at this point in time).

3. Collection of Information

Anonymous User Browsing: You can visit our Site without telling us who you are or revealing any information about yourself, including your email address. In this case, our web server may collect the IP address and domain you used to access this Site, the type and version of web browser and operating system you are using, the number, duration and frequency of visits to our Site and the web site you came from and visit next. This anonymous information cannot be traced to a specific individual User - it is used by CPA Source and our development firm CGI simply to measure the number of visits, average time spent, page views, most popular preferences and other statistics about visitors to the Site, to determine the characteristics in which Users use the Site and its services. We may use this data to monitor Site performance for systems administration purposes, to make the Site easier and more convenient to use, to improve CPA Source services and to track information in aggregate form (e.g. how many visitors log in to this Site).

Registered Job Seekers and Employers: Personal information is collected from Users who register for CPA Source. This information includes a User's name, address, e-mail address, telephone number, and credit card number. For Users who register as Job Seekers, résumé details and career interests are collected. For Users who register as Employers, company details and job posting information are collected.

Cookies are only used when a User logs onto the CPA Source Web Site. Cookies are small files that your Web browser places on your computer's hard drive. Cookies are used to remember a User's code, password and preferences while the User is logged onto CPA Source and to facilitate navigating different pages on the Web Site. These cookies are deleted from the User's web browser and computer when the Users exits the web browser or when the web browser is unused for a few minutes.

4. Use and Retention

Use of your personal information is limited to the purposes described in the Notice above and for which the User has provided implicit or explicit consent. For Job Seekers who have not logged on to CPA Source for more than six months, an email notification is sent as a reminder to log on or their resume will become "Not Searchable", making it unavailable to employers. This ensures that Job Seekers' personal information is not retained and made available to employers for an indefinite length of time.

Job Seekers may remove their résumés from CPA Source's searchable database at any time. However, Employers who have paid for access to the database, and other Users who have otherwise gained access to the database, may have retained copies of the information contained in a Job Seekers résumé in their own files or databases. CPA Source is not responsible for the retention, use, or privacy of such information or for how third parties use the résumés while in the CPA Source database.

5. Accessing Information

CPA Source allows all registered Users to access, review, update or delete their personal information at any time. To do so, log into your CPA Source account, and there are options for editing or removing information. You may cancel your CPA Source account at any time and we shall delete all of your personal information from our database.

If you are unsure whether we have a record containing your personal information and would like to confirm whether or not we do, please send an email to cpasource@cpacanada.ca, indicating the email addresses you have registered, and we will respond as soon as possible.

6. Onward Transfer and Disclosur

CPA Source discloses personal information to third parties only for the purposes described in the Notice and for which the User has provided consent, either implicitly or explicitly. CPA Source provides links to third party and other CPA Canada web sites - our Privacy Policy does not extend to these third party and other CPA Canada web sites. It is recommended that Users read the privacy policies of these web sites. CPA Source is not responsible for the content of, or the privacy practices employed by, third party web sites.

7. Security

CPA Source contains security mechanisms that protect against the loss, the misuse, unauthorized access, disclosure, alteration and destruction of personal information. These mechanisms include firewall protection, password encryption and restricted access to the server. The Users' personal information is protected through the use of an exclusive User code and password. All banking transactions and resume data are protected by Secure Sockets Layer (SSL) encryption technology (128 bits).

Physical access to the server is limited to those CGI employees who have been given a key to the locked, secure area in which the server resides.

We instruct our employees with access to your information that it is to be used only in adherence with the principles set forth in this Privacy Policy and applicable laws.

8. Integrity

We are committed to maintaining accurate, complete, relevant and reliable personal information you give us for as long as it is being used for the purposes set out in this Privacy Policy and the Terms of Use Contract. Since you play an active role in keeping us up-to-date, prompt notification of any changes to your résumé and contact information will help us provide you with improved service.

9. Management and Enforcement

CPA Canada is committed to being in full compliance with privacy laws. Legislation is continually monitored by staff and changes are made to the CPA Source on-line privacy policy as the need arises. Privacy Policy changes will be posted on the site for your review.

Procedures are in place to address disputes (privacy-related or otherwise) quickly and efficiently. In the event that the dispute cannot be settled through our normal internal processes,  CPA Canada is committed to using an independent third party dispute resolution process. This process can be initiated through the e-mail address cpasource@cpacanada.ca only after our normal internal processes have been completed. If the issue relates to private information, CPA Canada will not use or distribute any private information without express permission. All disputes in arbitration will be resolved under the laws of Ontario.